All participants must check their electronic material in the Preview room a day prior to presentation. You will not be allowed to do so in the conference hall. If you’re a MAC user, copy your Power Point presentation onto a PC formatted zip disk. Run the presentation, particularly your movies (only AVI/MPEG format), more than once and make sure of the order of presentation.
1
Please hand over your electronic data at the preview room (situated in the entrance lobby of PC Hotel on the previous day between 9:30 a.m. and 3 p.m. You may book computer time in half-hour slots for previewing your work before submission by emailing your details to drminhas@super.net.pk with subject line AV committee Orthocon 2008. The procedure for submission in the preview room is as below.
A V Reception: Identify yourself; Collect and complete a facility card. Sign the license paper if not done before.
Work Bench: Load your presentation and run it to your satisfaction. Take help of the software engineer if you are in difficulty. Make sure the audiovisual technician has loaded it for the correct time and date. Take his signature on facility card.
Counter No. 3: Deposit the facility card with AV staff. Collect your USB memory stick / CD / ZIP drive before leaving the preview facility. Make sure you have run your USB / CD / ZIP drive through an anti virus prior to submitting.
2
Only the first author, as communicated to the organization secretary earlier, is allowed to present the paper. If a change is now necessary, the permission of the organization secretary must be obtained submitting the material in the preview room.
3
Make certain of the date,timeand hall prearranged for your presentation. The organization secretary has mailed this information to you. Double check it with the scientific program.
4
If you need special arrangements in the hall, seek out the projectionist and explain your plan.
5
During the session, occupy the seat reserved for the speakers in the first row on the same side as the chairman’s table. Switch off your cell phone; a large concentration of phones on Silent mode disturbs the VHF sound systems in the conference hall.
6
Kindly avoid verbal “next slide please” commands to projectionist, as this distracts the attention of the audience.
7
An electronic timing system will be operating on the main screen. A short buzz of the bell is the signal to emphasize the end of the presentation time. If a speaker continues beyond the time limit it is necessary only to complete the program of the conference smoothly. This is possible only with your cooperation.
